How Much Does QuickBooks Online Really Cost?

Like QuickBooks, FreshBooks offers a free 30-day trial of its product or the option to receive a discounted price for the first several months. Xero is most often used by small to medium-sized businesses (SMBs). Although it has the lowest starting price, at $12 per month, it can be a little more difficult to navigate than QuickBooks or FreshBooks. Because there is an unlimited number of users that can use the program, you can maximize its use if you have a team of professionals who need access to your accounting software. For Xero’s Early plan ($13), the number of invoices that users can send each month is capped at 20, but for all other Xero plans, users can send unlimited invoices. Small businesses that are growing may want to use QuickBooks Essentials.

  • It’s easy to loop in your accountant and, unlike some competitors, it can scale to meet a growing business’s changing needs.
  • Additionally, you have the option to select the customers who will get the new price level.
  • At the most basic level, QuickBooks Online is the cloud-based version of QuickBooks.
  • Moving up to the Essentials Plan, you’ll pay $16.50 per month for the first three months, $45 per month.
  • QuickBooks Online Plus (not to be confused with QuickBooks Desktop Pro Plus) includes five users and advanced features.

QuickBooks Desktop also has a more dated and harder-to-navigate UI than QuickBooks Online. QuickBooks Online has a monthly pricing structure — you pick the right plan and then pay every month for the service. QuickBooks Desktop, however, has a three-year license, or you can pay for yearly updates. At the most basic level, QuickBooks Online is the cloud-based version of QuickBooks.

QuickBooks Online Review 2023: Features, Pros & Cons

It is worth noting though, that price rules — or price levels, don’t impact reporting. In other words, you can’t run a report specifically on sales affected by QuickBooks price levels. This way, you’ll receive email updates about what new changes and features, and hopefully your suggestion would be one of them. Gusto is an all-in-one people platform that simplifies payroll many human resources tasks.

  • The main dashboard will give an overview of your QuickBooks account, showing your profit and loss overview, invoices, expenses and sales.
  • QuickBooks Desktop also has a more dated and harder-to-navigate UI than QuickBooks Online.
  • With QuickBooks Online, you can make these price adjustments automatic, set them up to run for a specific time period, and extend the adjusted price to all your customers or just a certain segment.
  • The ability to send invoices and manage and track unpaid bills is important for small business and freelancers.

When it comes to managing your business, payroll is an integral and time-consuming task. Small businesses that use QuickBooks for their accounting needs may have noticed that the company is always in a state of flux, changing in direct response to client feedback. QuickBooks’ recent revamping of its payroll platform is a testament segmentation to that commitment to stay responsive and on-trend. QuickBooks Online payroll costs between $ 45- $ 125 / month plus $ 4- $ 10 / month per employee. Intuit often runs payroll promotions for existing QuickBooks Online and for modern QuickBooks users. Be sure to visit the QBO website for a discount on QuickBooks payroll.


Midsized businesses with several customers or clients might benefit from the ability to track profitability with QuickBooks Plus. Plans support up to 40 users and business owners can purchase varying levels of cloud access. The prices listed above apply to local access plans only; annual pricing rises with more users and cloud access. QuickBooks Desktop pricing is based on an annual subscription model. Unlike QuickBooks Online plans, which each come with a set number of users, QuickBooks Desktop Premier Plus comes with one user license.


QuickBooks Enterprise is the desktop lineup’s most robust plan — it allows up to 40 users and has industry-specific versions. To see which lineup is best for you, compare QuickBooks Online vs. QuickBooks Desktop plans’ main features and pricing. Although QuickBooks Online is user-friendly, there can be a learning curve, particularly if you’re unfamiliar with the basic principles of accounting. Additionally, QuickBooks can be expensive for many businesses, even more so if you add on time tracking or payroll. QuickBooks Online has four pricing tiers and offers 50% off for the first three months when you purchase.

All Gold features, plus advanced inventory, advanced pricing rules and workflow approvals. The QuickBooks Online plan that’s best for you largely depends on the number of users who will be using the program, the size of your business and your particular needs. If you are self-employed and report income on Schedule C of your personal income tax return, the QuickBooks Self-Employed plan will likely make the most sense.

Is QuickBooks Online Payroll free?

Starts at $4,400/year for one user (only offered as a monthly subscription). Quarterly tax estimates, mileage tracking and tools for separating personal and business expenses. We believe everyone should be able to make financial decisions with confidence. QuickBooks Online is our main tool and resource to have a quick snapshot of our accounting, sales, taxes, and profit/loss reports. QuickBooks Online Plus has the features included in Simple Start and Essentials, plus more functionality for small businesses with more complex needs. After any initial trial period, you will be charged the standard rates for your product.

If you are only paying independent contractors, you pay $6/month per contractor on your payroll. If you have employees as well, you pay $35/month plus $6 per employee/month. QuickBooks currently has a promotion where you can get your first three months of payroll for 50% off.


Whatever the case, the right integration will make your business operations even more streamlined. The QuickBooks Payroll software tracks employees by name, pay rate, pay method, and current status. You can track KPIs with in-depth analysis tools, consolidate data from multiple companies into singular reports, and compare different companies, clients, or franchises. You also get access to exclusive premium apps such as LeanLaw, HubSpot, DocuSign,, Salesforce, and more. QuickBooks Advanced is best for enterprise businesses with support for extra users and the new features which help businesses operate more efficiently at scale. The Essentials plan is a great fit for growing small businesses that have an increased number of suppliers, employees, and clients.

We encourage you to research and compare multiple accounting software products before choosing one. Cloud accounting gives you real-time updates without charging you for every desktop update. Your information is securely stored, accessible from everywhere and constantly improving. Because of this, cloud-based software products should be pristine, free from bugs and user-friendly.

If you’re considering desktop offerings, try exploring QuickBooks’ other small-business products and checking out our full breakdown of QuickBooks pricing. A popular add-on is the payroll feature where you can run payroll and access benefits in one convenient place. It does cost more to access this, which is approximately $22.50 more per month plus $5 per employee, per month. Computing taxes and using the correct forms are part of the plan. When subscribing to this service, you’ll get a 1099 e-file of forms and a next-day direct deposit.






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